In an effort to maintain the utmost Security and Protection of your medical records, Transcription South has taken the following steps to ensure Privacy and HIPAA compliance.
File Encryption: All audio and Text files are protected by 128 bit encrypted through. All use of the application is forced to occur using this secure, HTTPS protocol (SSL - secure socket layer) with 128-bit encryption strength. Attempts to access the application without SSL are redirected.
Passwords and Usernames: To access any data in the Transcription South system, a valid username and password is required. All voice and text files are routed through our central data center to ensure privacy, integrity, and reliability.
Audit Trail: Each file is monitored electronically by our audit trail. Each time a file is accessed the event is recorded (IP address, user id, date, time, elapsed time of event).
Non-Disclosure Agreements: All Transcription South employees sign our comprehensive Non-Disclosure Agreement. Further, each employee is equipped with our HIPAA procedures manual.
Limited Access Capabilities: Transcription South MTs have no ability to view or save documents other than on our secure, audited server. No Transcription South workstations have floppy disk drives or CD burners. Our fire wall blocks access to any internet site other than select medical terminology sites.
IP Addresses & File Tracking: Transcription South limits which IP addresses can login to the system and view files. Administrators are also trained to audit the transcription process to ensure that your records are always secure.